Notice is given that the Annual General Meeting (AGM) of Police Financial Services Limited (ABN 33 087 651 661 trading as BankVic) will be held at the Larwill Studio, Royal Children’s Hospital, 48 Flemington Road, Parkville on Thursday 14 November 2019 at 5:00pm.
Light refreshments will be provided at the close of the meeting and an invitation is extended to all members to meet with Directors and staff during this period.
Business of Meeting
1. To confirm the minutes of the Annual General Meeting held on 23 November 2018.
2. Consider the annual financial report, the Directors’ report and the Auditor’s report for the year ended 30 June 2019.
3. To determine the remuneration of the Directors at a pool of $615,882.
4. To receive a report on the 2019 Director Elections.
5. To consider and, if thought fit, to approve the following special resolution to amend BankVic’s Constitution:
That the Constitution is amended by deleting Schedule 3 Consideration of Demutualisation Resolutions and inserting in lieu thereof the Schedule 3 as tabled at the meeting and which for the purposes of identification shall be signed by the Chairperson at the meeting. The full text of the Special Resolution can be found here.
Notes regarding the Special Resolution
A detailed explanation about the proposed Special Resolution is provided under the attached document entitled “Explanatory Statement”. Please read the Explanatory Statement carefully.
To be passed, the Special Resolution requires the approval of at least 75% of the votes cast on the resolution by Members who are both eligible to vote and who are present at the meeting, either in person or by proxy.
The Board unanimously supports the Special Resolution and recommends that you vote For it.
Should a member be unable to attend the AGM, the member may vote by proxy. A proxy need not be a member of BankVic. Any member present, either personally or by proxy, is entitled to one vote, regardless of the number of shares held. Proxy forms, with instructions for completion and return, are available by contacting the Company Secretary on 9268 9227 or by email at email@example.com.
Proxy forms must be received by the Company Secretary no later than 5:00pm on 12 November 2019.
Registration for attending members
For members attending the meeting in person it will be necessary to register your name for voting purposes prior to the commencement of the meeting. Registration will commence at 4:30 p.m.
Members may view the minutes of the 2018 Annual General Meeting at the AGM, or on application to BankVic. Members wishing to obtain a copy of the minutes should apply in writing to the Company Secretary via email at firstname.lastname@example.org.
By Order of the Board
Penny Maroulis Company Secretary
10 October 2019
BANKVIC ANNUAL FINANCIAL REPORT – AVAILABLE ONLINE
The Annual Financial Report includes reports from the Board and BankVic’s Auditor and contains information about BankVic’s financial position and performance.
To save on costs and the excessive use of paper, the Annual Report is no longer distributed to members, unless a copy is requested. A copy can be downloaded from our website.
If you would like a hard copy, you can request one by sending an email to Penny Maroulis, Company Secretary, at email@example.com or call 9268 9227.
We appreciate your support for this environmentally friendly and cost saving initiative.